Tel: 01686 688255 | Sat Nav: SY17 5SF

 

Conference Booking Form

Before completing this form, we would ask you to check your required availability directly with the hotel.

Please note: The Hotel must be informed of final delegate numbers 7 days prior to your event (see terms and conditions).

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This field is required please estimate if numbers are unknown.
Including Accommodation
Including Accommodation
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(available on Premier/Classic/Bespoke Packages only)
(available on Premier/Bespoke Packages only)
(Standard Package)

Bookings are accepted by the hotel on the basis that the Client/Agent have accepted and signed the Conditions of Trading listed below;

 

  • All Bookings are provisional until the relevant signed confirmation paperwork has been received. Should we not receive a signedcopy of these conditions we reserve the right to cancel all arrangements without further contact.
  • The numbers confirmed at the time of booking will be allowed to fall by up to 5% without financial penalty. If the numbers fallby more than 5% then we reserve the right to charge for the shortfall, i.e. you will be charged 95% of the original confirmednumbers.
  • The client/agent must inform the hotel of the final number of guests it wishes to be catered for at least 7 working days before the event.
  • Accommodation booked in conjunction with a conference may be cancelled up to 14 days prior to commencement of the booking.If numbers fall by more than 5% then we reserve the right to charge for the shortfall at the contracted rate. The hotel willendeavour to re-let any such shortfall and a reduction in charges equivalent to the re-letting value will be made in the event ofsuccessful re-letting.
  • Please note that if the originally agreed numbers alter by more than 5% then the hotel reserves the right to re-allocate the eventto another room or rooms which in the hotel’s reasonable opinion are more appropriate for the numbers to be catered for butwithout prejudice to the hotel’s right to charge for the contracted minimum guaranteed numbers.
  • Payment – all accounts incurred will be payable on the day of the event unless previous credit facilities have been arranged.Payments are due for all credit accounts on presentation of invoice or within 7 days unless extended facilities have beenarranged with our accounts department. Queries should be referred to the hotel within 7 days of receipt of invoice. Payment willbe expected by Cash, Cheque or BACS transfer.
  • Credit facilities for your company may be obtained on application to the hotel. Credit facilities must be finalised at least 2 weeks prior to the event.
  • Cancellation – if the client wishes to cancel a booking or cancel some or all bedrooms reserved either as a block booking or inconjunction with an event, such cancellations must be advised to the hotel in the first instance verbally followed by written notice ofcancellation. Cancellation shall be effective, final, and binding on the working day on which the hotel receives written notice ofcancellation (the “Cancellation Date”). Cancellation notice 48 hrs or less Full Payment. 30 Days or Less 50% Payment. 30 to 60 Daysor Less 10% Payment.
  • Please Note: The 24 hour packages allow for 1 days use of the conference room preceded/followed by an over night stay. The 36 hourpackages allow for 2 days use of the conference room with an overnight stay between them. This is regardless of the start and finishtimes for the event.

We would recommend that you always consider insuring against cancellation. If you are forced to cancel, cancellation charges as outlined above will be charged.

If we do not receive signed conditions within 14 days of making your booking it will be deemed that you have accepted the above conditions.

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